Getting the Most out of the Microsoft Office 2010 User Interface

Microsoft Office 2010 do not has the selection and also toolbars design system that had been utilized in Microsoft Office 2003 as well as earlier.

Microsoft Office 2010 makes use of:

The’ Ribbon’
Command or Tab Groups
The Quick Access Toolbar
The Mini Toolbar
This cutting edge user interface is utilized in Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Access and Microsoft Outlook.

The Ribbon

The Microsoft Office 2010 ribbon contains tabs giving a chance to access commands and tools, grouped together by sort of project. The usually used instructions are found on the Home tab. In order to conceal the ribbon, press Ctrl + F1; perform exactly the same keys to view the ribbon again. Alternatively, from the dropdown arrow at the right of the Quick Access Toolbar, select Minimize the Ribbon; and double-click any ribbon tab.

Along with the traditional tabs, one can find contextual tabs that appear when an item is shown within a document. For instance, inserting a table into a Word document automatically prepares additional Table Tools Table and Design Tools Layout tabs. When the thing is no longer selected, the Home tab shall be displayed.

Quick Access Toolbar

This is situated in the software program Title Bar. By default, it has large buttons for Save, Undo and also Redo commands. It can be customised to consist of icons for any directions you use regularly. For , chances are you’ll wish to add the Spelling button to it to save going to the Review tab to operate a spell-check.To customise, click the arrow at the correct end of the Quick Access Toolbar. To install one of many buttons from the dropdown list in the toolbar, click on it.

To add in various other buttons, simply click Customize Quick Access Toolbar. If you decide on More Commands, the program Options dialog box opens with Customize selected. Select the command(s) required, click Add, and then OK.

To go the Quick Access Toolbar below the ribbon, click Show Below the Ribbon from the Quick Access Toolbar dropdown.

Dialog box launchers

Dialog box launchers are buttons that are little, looking like arrows that appear at the bottom right of a few groups. Clicking the button opens the proper dialog box.


When you hover over some of the big buttons on the ribbon, a tooltip appears detailing just what the command relating to the switch does.


Often just a subsection of prospective items is shown within the ribbon, for instance in the Styles array on the Home tab in Microsoft Word 2010. This list may be scrolled to meet the extra items. To show the complete list, just click the drop-arrow below the scroll arrows.


If you like using the computer keyboard as opposed to the mouse, press the Alt key from any ribbon and KeyTips appear. Press the appropriate element to access the command or maybe command group required. Further letters seem giving shortcuts per button.

File tab

Commands relating to document management may be accessed from the File tab, the leftmost of the tabs in Microsoft Office 2010. This’s called the Backstage view and will be the subject of a future post.

Mini toolbar

In case you pick text a semi transparent toolbar appears, supplying fast access to formatting tools. This will save needing to remain on the Home tab for formatting text.

Changing application options

From the File tab, choose the Options button. This allows you to modify settings that you will have utilized Tools – Options in earlier versions of Microsoft Office.


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